Bluebeam Revu‘s Markups List allows users to create dynamic markup summaries. Markup summaries are lists of markups and markup data. These summaries can be saved as PDF, CSV, or XML files – allowing you to share markup data with users outside of Revu.

If you choose to create a PDF markup summary, you can customize the summary to your exact needs. One option available while creating a PDF summary is ‘Append and Hyperlink to the Current PDF’. Choosing this will hyperlink and append the summary to the original marked up document. This allows users to use the summary to jump to the original markups on the page for quick reference.

However, sometimes this option is unavailable in the PDF Markup Summary dialogue box. If you find that the ‘Append and Hyperlink to the Current PDF’ option is grayed out, there is generally an easy fix.

In this article, we will cover how to re-enable the append and hyperlink option if it is unavailable. The following examples are from Bluebeam Revu 2018, but the process will be the same for all versions of Revu.

To start with, you will want to open a marked up PDF. Because you will be creating a Markup List summary, you will need to have at least one markup on the page.

I’ll open up one of my recently edited documents using the Recents section within the File Access panel.

Open PDF from File Access in Bluebeam Revu 2019

Next, open up the Markups List by selecting the Markups button in the lower left hand corner of the screen. The Markups List will open, showing information for all markups on the page.

To create a markup summary, select the Summary button from the top of the panel. In Bluebeam Revu 2018 and below, this button will have an icon that matches the Markups List icon. In Bluebeam Revu 2019 and above, this button is in the same place, but has an ‘export’ icon, with an arrow pointing out of a box.

From the Markup Summary dropdown, select PDF Summary. The PDF Markup Summary dialogue box will open.

Within the Output tab, the ‘Append and Hyperlink to Current PDF’ option is grayed out. To re-enable this setting, select the Options button within the same window. This will open up the PDF Markup Summary Options dialogue box.

In this window, uncheck the option for ‘Include Absolute Hyperlinks‘. Then, select OK to exit out of this window.

Now, the ‘Append and Hyperlink to Current PDF‘ option is once again available. Checking this option will append your summary to the current PDF and hyperlink the markup thumbnails.

If the option is still grayed out, check if you have the ‘Overwrite Existing File‘ or ‘Create Multiple Reports Per Space‘ options checked. Having either of these options checked may disable the append and hyperlink tool. Deselecting these options will enable it once again.

If this solution doesn’t re-enable the option, please leave a comment down below! We’re happy to look into further solutions to this problem if needed.

If you have any comments, questions or suggestions, please use the comment section on the bottom of this page, and don’t forget to subscribe to our blog to get more Bluebeam Revu tips & tricks directly in your inbox!

Lauren Hecker is the instructor for the Bluebeam Revu Essentials and Advanced courses. To see her next open enrollment course, please visit our Bluebeam Revu training page. To schedule an onsite or custom course, please contact us!

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5 Comments

Raul Laureano on April 28, 2021 at 3:46 pm
It is important to note that the file must first be saved onto your desktop or working area as Bluebeam will not allow you to perform this function in a session. Once you save the file to your desktop, the “APPEND AND HYPERLINK TO CURRENT PDF” will then be enabled.
Reply
- Keoki on July 6, 2022 at 1:22 pm
  Is there a specific process to save the file to your desktop? i have a pdf copy saved to my desktop and it still doesn’t work
  Reply
  - Lauren Hecker on July 11, 2022 at 1:21 pm
    Hi Keoki,
    The PDF report should automatically save to the location specified in the Export To field of the Markups Summary window. One thing to keep aware of is that some Windows computers will default to saving documents to your OneDrive desktop, which is a cloud desktop that’s separate from your computer’s Desktop. Next time you create a Summary report, you might want to choose a new location to save it to so you’ll be able to access it as needed.
    Reply
Kara Becker on March 14, 2022 at 7:59 am
Hi – this still doesn’t work. Append and Hyperlink to current pdf is still disabled/grayed out.
When selecting options – the Include Absolute Hyperlinks is not checked.
I also saved the file on my desktop.
Reply
- Lauren Hecker on March 14, 2022 at 9:04 am
  Hi Kara,
  Are you working with the document in a Studio Session? Also, are there security settings set to the document? Both of these may effect the ability to append and hyperlink a Markups Summary report.
  I’m happy to look into this further for you, so please feel free to email me at lhecker@taradigm.com and we can discuss this further.
  Reply

What to Do if ‘Append and Hyperlink to Current PDF’ is Grayed Out in Bluebeam Revu

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