Bluebeam Revu’s Bluebeam Studio is an integrated cloud-based collaboration solution. Studio is an included Revu tool that allows for real-time collaboration on PDFs and unlimited document storage. There are two parts to the Studio platform: Studio Sessions and Studio Projects. Sessions allows users to collaborate on PDFs with real-time markup integration. Projects, on the other hand, is a document management system that offers anytime access to saved documents.

Bluebeam Studio is available for free with each license of Bluebeam Revu. There is no additional charge for any of the functionality it contains. Using Bluebeam Studio, you can manage your projects digitally from start to finish, anywhere, at any time.

This article will cover the basics of using Bluebeam Studio. We will look at how to create a Studio account and work with both Sessions and Projects. The following examples are from Bluebeam Revu 2019 eXtreme. However, Bluebeam Studio is available and works the same in all versions of Revu.

Logging in to Bluebeam Studio

You can access Bluebeam Studio via the Studio panel icon in Revu. Select Sign In to access the program. A window will open, allowing you to either log in or create a Studio account. If you already have a Studio account, stay on the Sign In tab and enter in your login credentials. However, if you don’t have a Studio account, select the Create Account tab. You can create a Studio account for free by entering in an email address and password. Once the account is created, you will receive an email where you can activate your account.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

Studio Sessions vs. Studio Projects

Although both accessible from Bluebeam Studio, Studio Sessions and Studio Projects are very different platforms. Studio Sessions is for real-time PDF collaboration. Multiple users can mark up the same PDFs simultaneously and view edits as they’re added. Studio Projects is a document management system that lets you store documents in the cloud. Before we take a look at the workflows within Sessions and Projects, take a look at each platform’s parameters below:

Logging in to Bluebeam Studio in Bluebeam Revu 2019

Creating a Session or a Project

Once logged in, you can access both Sessions and Projects at the top of the Studio panel. The left icon is for Projects, and the right icon for Sessions. Select the Studio platform you wish to use. If you are already a part of any Sessions or Projects, you will see them listed below under All. You can also create new Sessions or Projects using the Add button. Under Add, you can either Create or Join a Session or Project. To join a Session or Project, you will need to have a Studio ID provided by the creator or an email invite.

Selecting New Session or New Project will let you create your own. Once created, you can invite collaborators to join via ID or email.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

Studio Sessions

Studio Sessions is a collaboration solution that allows multiple users to mark up the same PDF at the same time. In a Session, you can comment on a PDF in real time with project partners, regardless of location. Any markup placed on the document will display to all users the moment it is added. Sessions also feature a record, which will track all activity within the session. The record will track when any user joins the session, adds a document, or edits a markup.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

A benefit to working in Studio Sessions is that the integrity of markup authorship stays secure. Within a Session, only the user who added the markups will be able to edit it. You can be sure that your markups and edits will stay unchanged, even when working with various project partners. 

Working with Studio Sessions allows project partners to communicate and collaborate concurrently. At any time, you can export the session activity to a record report. Record reports are especially useful as meeting notes or to provide additional accountability.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

Studio Projects

Studio Projects is a document management system that provides access to an unlimited amount of online storage. Team members can use Projects to upload and access any file about which they need to collaborate. From the Studio Project home, you can upload individual files, full folders, and create blank folders. Not only are you allowed to host your documents here, but you can also keep them organized.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

As the Project owner, you can restrict user access through user, project, and folder permissions. If your Project contains sensitive information, you can be sure that only the right people have access to it. You can even customize these permissions to give certain users more access and other users less. Only the users you permit will be able to access and edit the documents within the Project.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

Studio Projects allows attendees to collaborate on document edits via a check out/check in process. You can only edit a project file once you have checked it out. Any edits you make can only be seen by other users once you check the file in. Studio Projects will use the check out and check in events to manage a history of revisions for each document. If ever needed, you can both view and restore past versions of Project documents.

Logging in to Bluebeam Studio in Bluebeam Revu 2019

Conclusion

Bluebeam Studio is a free collaborative platform within Bluebeam Revu. Revu users can access Bluebeam Studio at any time using the Studio panel. There are two distinct platforms within Bluebeam Studio: Studio Sessions and Studio Projects. Studio Sessions is useful for real-time PDF collaboration. Multiple users can mark up the same document simultaneously, and these markups will display in real time. Studio Projects is an in-application document management system with unlimited storage. Through Projects, you can ensure that all users have access to critical project data.

For a more in depth guide on how to use Bluebeam Studio, consider taking a Bluebeam Revu Basics course here at Taradigm. This training focuses heavily on Bluebeam Studio with instructor-led demonstrations and hands-on activities. Please feel free to contact us here for more information.

If you have any comments, questions or suggestions, please use the comment section on the bottom of this page, and don’t forget to subscribe to our blog to get more Bluebeam tips & tricks directly in your inbox!

Lauren Hecker is a Bluebeam Certified Instructor and teaches onsite and virtual Bluebeam Revu training courses. To schedule an onsite or custom course, please contact us!

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