Bluebeam Revu is a powerful program that allows users to create and manage PDF documents. One feature that is unique to Revu is the ability to turn any document type into a PDF via the Bluebeam PDF print driver. When you install Revu to your computer, the Bluebeam PDF print driver will install with it. This print driver allows users to create PDF files from any application that has a print function. With this tool, you can convert word documents, images, and even spreadsheets to PDF files with just a few clicks.
This article will cover how to use the Bluebeam PDF print driver to turn any document into a high-quality PDF file. This tool is available for all versions of Bluebeam Revu.
Step 1: Install the Bluebeam PDF print driver
To begin using the Bluebeam PDF print driver, you must first install it on your computer. This will be done by default during the Bluebeam Revu installation process. In most circumstances, you will not need to do anything manually to enable to this tool.
If the following steps in this article do not work, the PDF print driver may not have been installed properly. You can reinstall the PDF print driver within the Bluebeam Administrator tool. This, much like the print driver, is a program that will be installed on your computer along with Bluebeam Revu. This can be opened by searching for Bluebeam Administrator within your taskbar. It can also be opened within Revu by selecting Revu > Administrator.
In the Administrator window, select the Printer tab. Then, select Reinstall Printer. This will reinstall the print driver and allow you to use the tool as intended.
Step 2: Open up the document you want to convert
To use the print driver, you will need to first open up the file you want to convert to PDF. This can be any file that opens in an application with a print function. Some examples of files you may want to convert include Microsoft Word documents, Excel spreadsheets, and Powerpoint slides.
In this example, I’m going to convert a Microsoft Word file to a PDF file using the Bluebeam PDF print driver. I’ll start by opening up the desired file in Microsoft Word.
To use the print driver, you need to access the print function within the program you’re using. In Microsoft Word, the print function is available by selecting File > Print.
Step 3: Adjust the printer settings
After selecting the printer, you can also adjust the printer settings if needed. These settings will differ depending on the application you are printing from.
In Microsoft Word, for example, I can adjust the paper size, orientation, and margins.
Step 4: Print the document
Once you have adjusted the print settings, you can print the document by selecting Print.
A save window will open, allowing you to give the document a new name. This document will be saved as a high-quality PDF file. This file will not replace the Microsoft Word file it was created from – instead, a copy of the file will be created as a PDF.
Step 5: Review and edit your PDF file in Bluebeam Revu
After creating your PDF file using the Bluebeam PDF print driver, you can review and edit it further in Revu. If Bluebeam Revu is the default PDF viewer, the program will automatically open once the file has been saved. Here, you can make any adjustments needed – such as placing stamps and adding hyperlinks.
Step 6: Save and share your PDF file
Once you have reviewed and edited your PDF, you can save and share it with others. Bluebeam Revu allows you to save your PDF file to a variety of file formats, including PDF/A, which is a long-term archiving format.
To save a PDF in Revu, select File > Save As. Here, you can adjust the file’s name, saved location, and even file type.
Saved PDFs can then be shared with others via email, cloud storage, or even through Bluebeam Studio – Bluebeam’s cloud-based collaboration solution.
The Bluebeam Revu PDF print driver allows users to create high-quality PDF files from any application that has a print function. Microsoft Word documents, Excel tables, images, and even Powerpoint slides can all be converted to PDFs with just a few clicks. No matter how you received a document, you can adjust it for use in Bluebeam Revu using this print driver.
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Lauren Hecker is the instructor for the Bluebeam Revu Essentials and Advanced courses. To see her next open enrollment course, please visit our Bluebeam Revu training page. To schedule an onsite or custom course, please contact us!