In Bluebeam Revu, you can create bookmarks to navigate through multi-page documents. With bookmarks, you can jump from one page to another with just a click of your mouse. If you choose to use bookmarks, you can create as many as needed. You can even organize these bookmarks into categories using bookmark structures. These structures allow you to categorize bookmarks into branches that you can collapse and expand. With bookmark structures, you can keep large sets of bookmarks organized and accessible.

In this article, we will cover how to create and edit bookmark structures in Bluebeam Revu. The following examples are from Bluebeam Revu 2019 eXtreme – but the process is the same for all versions.

Accessing the Default Bookmark Structure

By default, Bluebeam Revu comes with a pre-installed bookmark structure. You can use this structure to organize your bookmarks, or edit it to fit your needs. To access bookmark structures, you first need to open the Bookmarks panel. From the dropdown menu at the top of the panel, navigate down to Structures. Here, you can create new structures and access the preinstalled Construction Documents structure.

Construction Documents feature a variety of different categories, such as Civil and Landscape. You can expand each category to view the subcategories within them. The idea of this structure is that you would organize different bookmarks into the associated categories. That way, if you know you need to access a Civil drawing, you can find those bookmarks under the Civil category.

If desired, you could create a new bookmark structure from scratch by selecting Bookmarks > Structure > Manage Structures. You can also customize the Construction Documents structure – which may save you some time. In this example, we will use this default structure as a template to better organize our markups.

Using the Bookmarks Panel Structure in Bluebeam Revu 2019

Creating New Bookmarks

Before you can begin organizing bookmarks into structures, you need to first create them. Once the bookmarks are created, you can then drag and drop them into the different categories.

You can create bookmarks manually and automatically. To create bookmarks manually, navigate to the page you want to create a bookmark for and select Add Bookmark. The bookmark will link to whatever page you were on when you added it. It even takes the view into consideration. For example, if you zoom in on the document and add a bookmark, the bookmark will link to a zoomed in view. Creating bookmarks manually can be a tedious process – especially when working with large document sets. You can also create bookmarks automatically, which is a much faster process. This tool will create bookmarks based on each page of the document – giving you a hyperlinked table of contents.

In this example, I’ll create new bookmarks automatically by selecting the Create Bookmarks button. If you have Page Labels set up, this is the easiest way to create bookmarks. Once you select OK, the bookmarks will appear. By default, a bookmark is created for each page of the document with names matching the page labels. With these bookmarks created, you can now organize them into the bookmark structure.

Using the Bookmarks Panel Structure in Bluebeam Revu 2019

Organizing Bookmarks into Structures

Within the Bookmarks panel, the structure will appear at the top and the bookmarks on the bottom. To allow the structure categories to be available for the bookmarks, select the + button to the right of the category. The category will appear in the bottom section of the panel with the bookmarks. You can now click and drag a bookmark into the desired category. For example, I’ll place G0.00 and G0.01 under the General Information category. You can even create subcategories within the structure as well – such as if I want G0.01 to be a subcategory of G0.00. Once you place a bookmark in a category, you can then collapse and expand the category as a whole.

Using the Bookmarks Panel Structure in Bluebeam Revu 2019

In this same manner, you can organize all bookmarks into the added structure. Once organized, it will be easier to find the exact bookmark you need and navigate to the desired page. You will now be able to explore the document with more efficiency.

Using the Bookmarks Panel Structure in Bluebeam Revu 2019

Adjusting the Structure Categories

With the categories added to the bookmarks, you can customize them further to fit your needs. For example, let’s say that instead of a General Information category, you want a category just called General. You can change the name of any category in the structure by double clicking on it. When changing category names, make sure you double click the added category in the bottom of the panel. You will not be able to change the name in the default structure up above in the same way.

In this example, I’ll double click on General Information, type in General, and press Enter. You can now customize each category to display desired title.

Using the Bookmarks Panel Structure in Bluebeam Revu 2019

Conclusion

In Bluebeam Revu, bookmarks allow you to create quick links for multi-page navigation. From the Bookmarks panel, you can create bookmarks to pages and zoomed in views. When working on larger projects, you may end up with many needed bookmarks. To ease organization, you can create bookmark structures. Bookmark structures allow you to organize bookmarks into hierarchical categories.

Bluebeam Revu provides access to a preset bookmark structure – but custom structures can be created as well. With bookmark structures, you can move bookmarks around to create a navigational hierarchy. Bookmark structures will allow you to always find the bookmark you need, right when you need it.

Lauren Hecker is a Bluebeam Certified Instructor and teaches onsite and virtual Bluebeam Revu training courses. To see her next open enrollment course, please visit our calendar. To schedule an onsite or custom course, please contact us!

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