When working on large projects, you may need to deal with multiple PDFs at once. Making adjustments to each PDF individually can be a difficult and time consuming process. Thankfully, Bluebeam Revu offers a variety of Batch tools. Batch tools allow you to perform functions on multiple PDFs at once. With just a couple clicks, you can control, organize, and standardize groups of PDFs using batch processes.

Every version of Revu features at least a few Batch tools, including Batch Print and Batch Rotate Pages. More complex batch processes, such as Batch Compare and Batch Link, have more limited availability. If you use Bluebeam Revu 20 or below, only the eXtreme edition has access to all batch tools. For Revu 21 and up, all batch tools are available within the Complete license type.

In this article, we will overview some of the Batch tools available within Bluebeam Revu. Specifically, we will look at how to use Batch Slip Sheet, Batch Link, and Batch Compare.

The following examples are from using Bluebeam Revu 2019 eXtreme edition. The following batch tools are only available to users with eXtreme or the Complete license type.

Align points to compare documents of different size in Bluebeam Revu 2019

In all versions of Revu, batch tools are available under the Batch menu. All Revu users will be able to perform functions like Batch Print and Summary. These tools will work exactly like the non-batch options – but now, you can apply them to multiple PDFs at once. In Bluebeam Revu eXtreme and Complete, you will have access to six additional batch tools: Batch Link, Compare Documents, Overlay Pages, Slip Sheet, OCR, and Script. Let’s take a look at how to use a few of these tools to increase efficiency when working with multiple PDFs.

Batch Slip Sheet

In Bluebeam Revu, slip sheeting is a process of replacing pages with their revised versions. Batch Slip Sheet allows you to slip sheet multiple PDFs at once – even entire folders if needed. You could do this individually using the Replace tool, but it would be a tedious and time-extensive process. With Batch Slip Sheet, the program will do all the work for you.

The tool works by matching pages together using common naming conventions. The program will identify originals and revisions, and pair them together for slip sheeting. Once the process is complete, you will receive a hyperlinked summary report. This report will allow you to jump back and forth through the original copies and revisions.

Align points to compare documents of different size in Bluebeam Revu 2019

To run Batch Slip Sheet, select the tool from the Batch menu. Use the Add button to search your computer for the original files and the revised ones. Select Match Pages, and the program will match the originals with their revisions. Once the process has completed, you will have the option to create a detailed summary report.

Align points to compare documents of different size in Bluebeam Revu 2019

The Batch Summary report will provide a hyperlinked outline of the slipped sheets. For each drawing, you’ll be able to access both the original and the revised version. This report will also show and link to any pages that didn’t have an original or revised version. Through this report, you will now be able to quickly access each version of the drawing to compare changes.

Batch Link

This tool allows you to hyperlink multiple PDFs at once. Instead of having to manually add each link and determine what it does, Revu does it all for you. Batch Link will create hyperlinks based on selected information found in the file name, page labels, or page region.

Align points to compare documents of different size in Bluebeam Revu 2019

To use Batch Link, select the tool from the Batch menu and select New. Select Add Files to search your computer for the PDFs you wish to link. If your documents are already open, you can select Add Open Files to add them to the list. Then, press Next.

On the next screen, you will need to generate your search terms. These are the items that you would like the program to link. Here, you can choose to generate terms from the File Name, the Page Label, or a selected Page Region. In this example, I’ll choose Page Region and press Select. Within the document, click and drag the cursor over the region you want to generate terms for. I want to create hyperlinks for each of the different pages in this drawing, all of which have their own Sheet Number. The Sheet Number is always listed in the same place – the bottom right hand corner of the page. Therefore, I’ll click and drag the cursor over the Sheet Number for the current page. The program will look to this region on each page and pull the data from it to generate search terms.

Press OK, and then Generate. Revu will pull the text from the selected region on each page, giving me a list of sheet numbers. Before running Batch Link, it’s a good idea to look through the generated search terms to ensure that they’re accurate.

Align points to compare documents of different size in Bluebeam Revu 2019

If everything looks good, select Run to perform Batch Link. The program will look within each page and find any text listing a sheet number. Then, it will create a hyperlink, linking the sheet number text to the associated sheet. Now, as I move through the document, I can quickly navigate to any referenced page.

Batch Compare Documents

Compare Documents is a tool that allows you to compare two versions of a drawing. If you compare an original plan with its revision, the tool will highlight the differences using cloud markups. Batch Compare Documents allows you to perform this process on multiple sets of drawings at once. Similarly to Batch Slip Sheet, this tool will need access to both an original plan and its revision. For each set, you’ll receive a comparison document highlighting the differences.

Align points to compare documents of different size in Bluebeam Revu 2019

To run Batch Compare Documents, select the tool from the Batch menu. Under Current Files, select Add and search your computer for the original plans. Under Revised, do the same thing for the revisions. Then, select Match Pages. Using the naming conventions of the PDFs, Revu will match the documents together. In the Batch Compare Summary, you’ll see a list of all matched and unmatched pages. You will also have the option to create a detailed, hyperlinked summary report.

Align points to compare documents of different size in Bluebeam Revu 2019

The Batch Summary report allows you to access the original, revised, and comparison document for each set of drawings. The comparison will feature cloud markups, identifying the changes between the two versions. Now, you can switch back and forth between each version and the comparison for each PDF set.

Summary

Bluebeam Revu’s Batch tools allow you to perform functions on multiple PDFs at once. This can assist with efficiency and organization when working with larger projects. Batch Slip Sheet, Batch Link and Batch Compare are just three of the many Batch tools available in Bluebeam Revu. Most Batch tools are available within all versions of Revu. However, more advanced Batch functions, such as those covered above, are more limited. These tools are only available within Bluebeam Revu eXtreme and Complete.

If you have any comments, questions or suggestions, please use the comment section on the bottom of this page, and don’t forget to subscribe to our blog to get more Bluebeam tips & tricks directly in your inbox!

Lauren Hecker is a Bluebeam Certified Instructor and teaches onsite and virtual Bluebeam Revu training courses. To schedule an onsite or custom course, please contact us!

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