Bluebeam Revu comes stocked with a Stamp tool that allows you to quickly add a “rubber stamp” comment on a drawing. By default, Revu comes preloaded with a library of commonly used text stamps, such as “DRAFT” and “FOR REVIEW”. With just one click, you can use these stamps to convey important status information. When placed on a PDF, stamps will act similarly to markups. Once placed, you can edit their appearance properties and view them from the Markups List. 

It may be useful to create your own custom stamps, especially if you are planning on reusing them often. Some of the most popular custom stamps you can make are ones for your company’s logo or your signature. Essentially, it’s useful to create a stamp for any image or text you need to place over and over again.

Along with creating custom stamps, Bluebeam Revu allows you to add Dynamic Text to stamps. Dynamic Text is a text field that will automatically update when the stamp is placed on the PDF. With Dynamic Text, you’ll quickly be able to see metadata about the stamp – such as when it was placed or who placed it.

In this article, we will cover the basics of creating and using Stamps within Bluebeam Revu. Going beyond standard stamps, we will also cover how to create stamps with Dynamic Text. The following examples are from Bluebeam Revu 2019 eXtreme edition, but the process is the same within all versions of Revu.

Creating Custom Stamps

To create a custom stamp in Revu, select the Tools menu and select Stamps. Within the dropdown menu, you’ll see a library of premade stamps available. At the bottom of the menu, select Create Stamp.

Create Stamp Menu in Bluebeam Revu 2019

A dialogue box will open and you can adjust the initial settings for your stamp. From here, you can set your stamp’s Subject, which will determine its name within the dropdown menu. There are other options here regarding your stamp’s appearance – but most of this can be edited manually later on. Once you adjust the settings as needed, select OK to continue.

Create Stamp Menu in Bluebeam Revu 2019

A document tab will open with a specified space for you to edit the stamp. From here, you can add any Images, Markups or Snapshots to create your stamp. Before beginning, you can adjust the size of the stamp using the blue control points. It should be noted that any material within the white space will appear in the stamp. Anything within the gray space will not be included.

Create Stamp Menu in Bluebeam Revu 2019

In this example, I will be making a stamp of my company’s logo so that I can use it over and over again. To do this, I will add an Image markup to my stamp by selecting Tools > Markups > Image > From File. In the Open window, I can select an image file from my computer to use for the stamp.

Create Stamp Menu in Bluebeam Revu 2019

The selected image will be docked to my cursor. I can now place the stamp by clicking and dragging my cursor within the Stamp’s editing space. Once placed, the image can be resized and moved around as needed.

Create Stamp Menu in Bluebeam Revu 2019

Adding Dynamic Text to Stamps

At this point, there’s enough information for a standard custom stamp. However, you may want to define your stamp further by adding Dynamic Text. As mentioned earlier, Dynamic Text is a text field that will fill in with desired metadata when the stamp is placed. 

To add Dynamic Text to the stamp, you just need to add a Text Box markup. This is available from the toolbar, or from the Tools > Markups menu. Click and drag to create a text box within the stamp space. After placing the Text Box, a Dynamic dropdown menu will appear.

Create Stamp Menu in Bluebeam Revu 2019

Select the Dynamic drop down menu to see the available options. Here, you’ll find options to add User, File Name, and Time metadata to the stamp. Each of these options will fill in automatically once the Stamp is placed on a PDF.

For my stamp, I’m going to select User and Date. When the stamp is used, these fields will tell me the user who placed the stamp and the date it was placed.

Create Stamp Menu in Bluebeam Revu 2019

The Dynamic Text options will appear as shown on your stamp. This text will fill in automatically once the Stamp is placed. Once you are finished with your stamp, go up to the File dropdown menu and select Save.

Create Stamp Menu in Bluebeam Revu 2019

Placing Stamps on a PDF

Now, you will be able to find your newly created stamp listed by selecting Tools > Stamps. The stamp will be listed by the Subject you set for it during creation.

Create Stamp Menu in Bluebeam Revu 2019

Once you select your stamp, you can now place it on a PDF. To place the stamp, simply click on the PDF. The stamp will automatically appear in the set location. If you set any Dynamic Text, that text will automatically be filled in. 

As I had chosen to add User and Date Dynamic Text options, my stamp’s text filled in with the name of the user who placed the stamp, along with the date that they placed it.

Create Stamp Menu in Bluebeam Revu 2019

Summary

Bluebeam Revu’s Stamps allow you to place images and text with just a click of the mouse. Revu Stamps are like digital rubber stamps, letting you mark a document as APPROVED or SUPERSEDED. Beyond the default stamps available, Revu allows for the creation of custom stamps. With custom stamps, you can create a stamp for images you’ll be reusing for quick access. When creating a custom stamp, you can even add Dynamic Text options. Dynamic Text will fill in with desired metadata when placed – such as the date and time that it was placed. By creating custom stamps with dynamic text, you can now display and track project data with ease.

If you have any comments, questions or suggestions, please use the comment section on the bottom of this page, and don’t forget to subscribe to our blog to get more Bluebeam tips & tricks directly in your inbox!

Lauren Hecker is a Bluebeam Certified Instructor and teaches Onsite Bluebeam Certified Courses, virtual Bluebeam Basics and Advanced courses, and custom onsite or virtual courses. To see her next open enrollment course, please visit our calendar. To schedule an onsite or custom course, please contact us!

23 Comments

  1. Andrew Bustraan

    Awesome presentation.

    Is there a way to add the Date as a picker (not a text box that I have to type it in, or the “current” date I’m stamping the document?)

    Reply
    • Lauren Hecker

      Hi Andrew, unfortunately the only options within stamps is to use a text box to type in a date, or use the Dynamic text option to have the current date display.

      Reply
  2. Peter Moser

    Is there a way to create a stamp from a PDF file, and have a popup that prompts the user to do the following in order:

    1) place a check mark in one of three fields (typically Approved, Approved As Noted, or Revise and Resubmit)

    2) prompt the user to input text for their initials

    3) prompt the user to input text for a date

    We have a working solution for this in Adobe Acrobat, using JavaScript within a PDF file that gets saved to the “Stamps” folder. I wonder if a similar approach is possible in BlueBeam, but I haven’t been able to get JavaScript prompts to pop up when placing a PDF-based stamp into another PDF.

    Reply
    • Dylan Harvey

      Hi Peter, Lauren is currently working on an article that addresses your question, since it is difficult to explain without showing examples. Check back soon!

      Reply
      • Betsy Kirtland

        Hi Dylan, is there any update on this topic? Can you link to the article Lauren wrote, if she completed it?

        Reply
        • Lauren Hecker

          Hi Betsy,

          The easiest way to do this is to start with an already created Interactive Stamp and simply adjust the look of the Stamp and the Javascript properties to fit your needs. On the Bluebeam website, there are several Interactive stamps that can be downloaded that you can find here.

          Select the Interactive Stamp that best fits your needs – you can always adjust the look of the stamp and the popup after the stamp is imported. Just download that file, extract it, and import it into Revu. In that folder, there will be an Instructions PDF that will go over how to import the stamp into Revu, how to adjust the look of the stamp, and how to adjust the Javascript properties.

          Hope that helps!

          Reply
    • Lauren Hecker

      Hi Peter,

      The easiest way to do this is to start with an already created Interactive Stamp and simply adjust the look of the Stamp and the Javascript properties to fit your needs. On the Bluebeam website, there are several Interactive stamps that can be downloaded that you can find here.

      For what you’re describing, I think the Submittal Status stamp would work best. Just download that file, extract it, and import it into Revu. In that folder, there will be an Instructions PDF that will go over how to import the stamp into Revu, how to adjust the look of the stamp, and how to adjust the Javascript properties.

      Hope that helps!

      Reply
  3. Dirk Westercamp

    Peter – we are wanting to do about the same thing. Let me know if you hear from Lauren or find another way.
    Dirk

    Reply
    • Dylan Harvey

      Hi Dirk, Lauren is currently working on an article that addresses Peter’s question, since it is difficult to explain without showing examples. Check back soon!

      Reply
    • Lauren Hecker

      Hi Dirk,

      The easiest way to do this is to start with an already created Interactive Stamp and simply adjust the look of the Stamp and the Javascript properties to fit your needs. On the Bluebeam website, there are several Interactive stamps that can be downloaded that you can find here.

      Select the Interactive Stamp that best fits your needs – you can always adjust the look of the stamp and the popup after the stamp is imported. Just download that file, extract it, and import it into Revu. In that folder, there will be an Instructions PDF that will go over how to import the stamp into Revu, how to adjust the look of the stamp, and how to adjust the Javascript properties.

      Hope that helps!

      Reply
  4. Jack

    Hello- I regularly use stamps with dynamic text (date), and use this stamp on every page of documents. Is there a quick way to group update the dates on all of these stamps in the document?

    Reply
    • Lauren Hecker

      Hi Jack, there is no way to group update stamps as the stamp will display the date the stamp was intially placed. To do this, you will most likely need to remove the previous date stamps (this can be done quickly using the Markups List). You can then replace the stamps using the Batch Stamp tool, if you use Revu eXtreme. This will replace all the stamps with the current date.

      Reply
  5. Ken Armstrong

    Hi Lauren – the interactive submittal stamp works okay for me – however the date is in US format and in Australia we use dd/mm/yyyy so it is confusing.
    I would also like to delete a couple of the fields but it wont let me.

    using revu standard 2018

    Reply
    • Lauren Hecker

      Hi Ken,
      The Date dynamic field can’t be adjusted, but you can accomplish this by adding dynamic fields for Day, Month, and Year with slashes in between each dynamic field selection. This will place the date in the dd/mm/yyyy format.

      To delete stamps, please refer to this article.

      Reply
  6. Luma

    Is there a way to limit the amount of letters in the file name

    Reply
    • Lauren Hecker

      Hi Luma,
      No, there is currently not a way to do this.

      Reply
  7. Micco

    Hi!

    Is there a way to specify the page label as the dynamic text?

    Reply
    • Lauren Hecker

      Hi Micco,
      Unfortunately there’s no option to use the page label as Dynamic Text. My advice would be to set the file name to the option you want to set the Dynamic Text to, and then use the File Name dynamic text option.

      Reply
  8. Dwain Wood

    How would I use interactive stamps to create a choice box from the form tool, so the stamp has three choices and after placing the stamp, select one of the three options. (choices)

    Reply
  9. Daisy

    After looking into a number оf the blog articles οn yoսr ᴡeb ρaցe, I really apρreciate your way of writing a bⅼog. Ι saved as a favorite it to my booқmark website list and will be cһecking back in the near future.

    Reply
  10. jes

    Hi!, May I ask, is there a way where we can create a custom stamp, but with different icon for that stamp?. I want to make a plain colored hatch as a stamp but need to add symbol in its preview to quickly identify what the stamp are for, is it possible? Thanks!

    Reply
    • Lauren Hecker

      Hi Jes,
      You won’t be able to change the icon for the stamp, but you can change the Subject for the Stamp. That will allow you to quickly identify what the stamp is for.
      Additionally, if you add the stamp to a Tool Set, you’ll be able to quickly reuse it over and over again.

      Reply

Submit a Comment

Your email address will not be published. Required fields are marked *