If your company has many licenses of Revu it can be difficult managing them – especially when there is a major update. Luckily, Bluebeam has a solution to simplify end user license management called ‘Enterprise Licensing.’ You can purchase this as an add-on subscription.

What is Enterprise Licensing?

All too often a company will purchase a few licenses of Revu at a time. However, they may not realize that Bluebeam creates a new serial number for each new purchase. If that company also purchases annual maintenance, the renewal date will be set to the purchase date. Eventually, if that company continues acquiring licenses over the years, they will have many different ‘pools’ of licenses. Each of these are associated with different serial numbers, all with their own annual maintenance subscription renewal date. When a new version of Revu comes out, users who upgrade will be given a new serial number for each upgraded pool of licenses. Often, users will upgrade the license on their devices themselves, and forget to unregister the older version. Since Bluebeam keeps track of licenses, it will appear as though the company is now ‘over-installed.’ This means that they are using more licenses than they purchased. On top of that, the company will receive a separate invoice for each annual maintenance renewal date. Enterprise licensing alleviates these scenarios.

Enterprise Licensing Requirements

There are a few requirements to getting enterprise licensing. First, all licenses must be consolidated to a single serial number, per edition (one for serial number for Standard, one for CAD and one for eXtreme). This requirement, in itself, will save your company a lot of time, since unconsolidated licenses can get tangled up or even lost. Second, all licenses must have an annual maintenance subscription. This will have one renewal date, as it’ll be added to a pool of consolidated licenses.

Once completed, the enterprise license subscription grants your company access to an online portal. Here, you can manage your pool of licenses.

Enterprise License Portal

Here is how the portal looks when you first log in. If you have multiple accounts, they will show up here:

After selecting an account, you will be able to see the associated license serial numbers. In this case, I have two pools of open licenses (the open license and enterprise license portals are the same).

Selecting a serial number will navigate to a summary page. It will display the serial number, product key and annual maintenance (and enterprise licensing) renewal date.

Below the summarized information is a usage report. You can view different date ranges to see how you’re using your licenses, and you can even download user usage data.

Further down you can view the devices associated with this pool of licenses. This section displays three categories: active, registered, and revoked. The active category displays all devices currently using a license.

The registered category shows all devices that have registered Revu with this serial number.

The revoked category shows all devices that have had this license serial number revoked.

From this section, you can easily revoke and reinstate access to your pool of licenses. To do this, either select a registered device and select ‘revoke selected…’

…Or select ‘cancel revoke’ in the revoke status of a device.

Enterprise licensing also allows for a 5% overage of allowed versus installed licenses. With enterprise licensing, licenses will automatically revoke if a user doesn’t use Revu for more than 15 days. This prevents licenses getting stuck on lost or missing devices.

Managing Enterprise Licenses

A common misconception is that the enterprise license portal will allow you to manage licenses you have already tangled. However, this is not possible. When you purchase an enterprise licensing subscription, you recieve new licenses and must unregister all other licenses before you can administer the new ones. Another misconception is that you can register devices from the portal; in order to grant or revoke licenses to a device, you must register that device manually. Although getting through the prerequisites can be a hassle, once your company has enterprise licensing, managing licenses will no longer be an issue and upgrading to a new version will no longer require users to unregister older versions, since they will be revoked after 15 days.

Enterprise licensing costs $10 per license per year.

Please use the section below to ask questions or leave a comment!