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In Bluebeam Revu, custom headers and footers can be added to single or multiple PDF documents. Headers and footers allow you to include additional information in the top and bottom margins of the page, such as the document title, revision number, or creation date. 

This article will outline how to add and edit custom headers and footers for PDF documents in Bluebeam Revu 20. The following examples are taken using x64 Bluebeam Revu 20 eXtreme edition, but the functionalities are available in all versions of Revu.

To add a header or footer to the active PDF, select Document > Headers and Footers > Add.

The Batch: Header and Footer window will open. The open document will appear within the list, allowing you to choose which pages to apply the header/footer to. Additional documents can be also added in this window to apply headers or footers to multiple documents and pages at once. 

Once all desired documents and pages have been added, select Next.

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The Header and Footer section features six text boxes, each representing the left, right, and center areas of the top and bottom page margins. These fields can be populated with custom text, which can be useful for inserting your company’s name or address onto the document. The Preview window will automatically update as fields are populated.

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Specific document information can also be added to these text fields using the following buttons in the Insert section:

  • Page Number: auto-generates a page number values in the selected format. If needed, the Start Number can also be adjusted.
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  • Date: auto-generates the current date in the selected format.
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  • Bates Number: auto-generates a Bates number with a selected number of digits, start number, and prefix and suffix.
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  • File Data: inserts the selected file metadata – such as the file name, the creation date, or the author.
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Once the header and footer text fields have been filled with the desired information, the appearance of the header and footer can be adjusted using the Font and Margins sections. 

The Font section allows you to control the font type, color, and size for the header and footer. The Margins section allows you to adjust the size of the margins by increasing or decreasing the top, bottom, left, and right sides of the page. As changes are made, the Preview section will adjust dynamically.

Press OK to apply the header/footer to the open PDF.

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If any changes need to be made to the header or footer, it can be edited by selecting Document > Headers and Footers > Edit. Once again, select the documents and pages to edit and select Next.

Any changes can be made and saved to the current header/footer.

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To delete the header and footer all together, select Delete All.

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If you have any comments, questions or suggestions, please use the comment section on the bottom of this page, and don’t forget to subscribe to our blog to get more Bluebeam tips & tricks directly in your inbox!

Lauren Hecker is a Bluebeam Certified Instructor and teaches Onsite Bluebeam Certified Courses, virtual Bluebeam Basics and Advanced courses, and custom onsite or virtual courses. To see her next open enrollment course, please visit our calendar. To schedule an onsite or custom course, please contact us!


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