In Bluebeam Revu 2019, you have the ability to set up bookmarks to ease navigation in multi-page documents. With bookmarks, you can easily jump from one page to another in your PDF with just a click of your mouse. However, if you make use of many bookmarks on one document, you may want a way to organize your bookmarks into categories. Bluebeam Revu allows you to do this using Bookmark Structures, enabling you to categorize bookmarks into tree style branches that can be collapsed and expanded.

This article will show you the steps for using and editing Bookmark Structures, with examples using the 64x Bluebeam Revu 2019 eXtreme edition.

To begin organizing a Bookmark Structure you will need to first set it up. Bluebeam Revu comes with a pre-installed structure that you can use as is or edit to fit your needs.

To access Bookmark Structures, turn on the Structure by selecting the Bookmarks dropdown menu from the Bookmarks panel. Navigate down to Structures and select the preinstalled Construction Documents structure. The structure will have branches of categories, such as General Information, Civil and Landscape which can be expanded to show objects underneath. We will use this structure format to organize our own bookmarks.

Using the Bookmarks Panel Structure in Bluebeam Revu 2019

I will first create our bookmarks, then click and drag them into different categories I want to use to set up my organization. To create bookmarks automatically, select the Create Bookmarks button. I will create my bookmarks based off of Page Labels, and select OK. The bookmarks that were created will appear in the Bookmarks panel underneath Structures.

Create bookmarks in the Bookmarks panel in Bluebeam Revu 2019

To add any of the categories from the preinstalled Structure into your bookmarks to begin organizing your bookmarks, select the + button next to them. The category will appear in the Bookmarks list, and you can now add bookmarks to the category by clicking and dragging bookmarks into it. Within each category, you can even create subcategories depending on where you place your bookmark. Once bookmarks are placed in a category, the category can then be collapsed and expanded.

Add Bookmarks Structures in the Bookmarks Panel in Bluebeam Revu 2019

You can continue placing all of your bookmarks in branch structures. When all your bookmarks are organized, you will be able to easily find the exact bookmark you need and switch through pages by selecting on the bookmark. With the Bookmark Structure in place, we can be sure that our bookmarks will be organized and we will find the page we need with ease.

Organize Bookmarks into structures in Bluebeam Revu 2019

Even though we are using the preinstalled bookmark structure to organize our bookmarks, we can still customize these categories to fit our needs. To edit the name of a category, all you have to do is double click on the category title.

Change structure name in Bookmarks panel in Bluebeam Revu 2019

Using Bookmark Structures, you can now be sure that your bookmarks are properly organized and your team will be able to navigate through pages efficiently.

If you have any comments, questions or suggestions, please use the comment section on the bottom of this page, and don’t forget to subscribe to our blog to get more Bluebeam tips & tricks directly in your inbox!

Lauren Hecker is a Bluebeam Certified Instructor and teaches Onsite Bluebeam Certified Courses, virtual Bluebeam Basics and Advanced courses, and custom onsite or virtual courses. To see her next open enrollment course, please visit our calendar. To schedule an onsite or custom course, please contact us!

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